Imagine your joy when your boss says to you, almost casually, ‘I’ve just had lunch with our worldwide CEO and a couple of his immediate reports. Could you nip up to my office in about quarter of an hour and spend a few minutes telling them what your thoughts are about x?’
The following emergency drill will help you prepare a presentation in 10 minutes:
- Think carefully about the audience you have just been told about. Immediately work out what you would want to say if you only had 10 seconds in which to say it. (Two minutes)
- Write out this Micro-Statement in full on an index card. This will be your First Spike. (One minute)
- On a second card, write down the headings of the first five things that spring to mind that support your Micro-Statement. (Two minutes)
- Choose the best three and write them as headings under the Micro-Statement on the first card. These are your Key Elements. (Two minutes)
- Think of an End Spike that echoes your First Spike without repeating it verbatim and write it in brief note form. Not writing it in full gives you room to manoeuvre if your previous words don’t come out as neatly as you hope. Your End Spike may have to be changed on the hoof. (Two minutes)
- Use the time remaining to read through the card, forcing yourself to elaborate on the key elements in your head. (One minute)
This leaves you 3 minutes to mutter out loud some of the crucial phrases on the way to your boss’s office.
This drill gives you an excellent chance of creating and delivering something that briefly gives the audience what they need as well as enhancing your credibility.